PREVAL Bulletin Nº8 on Planning, Monitoring and Evaluation (PM&E) / April - June 2007

TABLE OF CONTENTS
PRESENTATION

PREVAL’s Electronic Newsletter 8 features a special issue on “Stakeholder Mapping or Socio-gram,” compiled by PREVAL by tapping on literature on the issue available on the Internet.

As is known, change strategies aimed at sustainable development are increasingly taking on facilitating interventions to secure resources and opportunities for numerous stakeholders. The use of the stakeholder mapping tool helps represent the social realities of the proposed intervention, fully understand their complex nature and develop intervention strategies based on more information than merely common sense or the single opinion of a qualified informant. The use of a social map is a key tool for designing and kick-starting any change project or initiative and also when negotiating / putting together the plan of action to be followed, as it enables an understanding of who our allies are and with whom we can build partnerships, as well as the identification of potential conflicts of interest.

PREVAL’s Newsletter 8 features in its section “PREVAL IN ACTION” news concerning the most recent activities of this regional program; the section on “Communities and Networks” provides updated information on a number of learning communities related with M&E; and the “Courses and Events” section outlines the main activities that will be carried out during the first half of 2007. Further, we are including a section on “Best Practices in Monitoring and Evaluation” including two interesting articles, one on “The experience of forming young evaluators” of the K'ayamanta Project run by a Bolivian agency, and the other one on “Monitoring and Evaluation Systems: Approaches, Steps and Factors for Success” by PREVAL, outlining the conceptual and methodological guidelines followed by this IFAD regional programme.

We expect that this number will be useful to individuals and organizations interested in the issue of Monitoring and Evaluation of rural development projects.

Emma Rotondo
Coordinator PREVAL III
An IFAD Regional Programme
www.preval.org
preval@desco.org.pe

“Networking to build stronger M&E capacity”

If you do not wish to receive PREVAL’s e-bulletin, please send the following message to preval4@desco.org:  “Not subscribed to e-bulletin”.

PREVAL IN ACTION

PREVAL is a regional program specializing in capacity building in Monitoring and Evaluation of rural development projects. It provides technical assistance, develops training and inter-learning processes and creates knowledge on Good Practice in M&E. To promote sharing and disseminate knowledge, PREVAL has an electronic network bringing together nearly 1,600 individual members as well as a bilingual website in Spanish and English. For further information on PREVAL click here: http://www.preval.org/pagina.php?secCodigo=53&idioma=8

Below is a description of the activities undertaken by PREVAL over the past few months.

1.- Training Workshop for Facilitators in Systematization of Innovative Experiences in Rural Development - CIARA, FIDAMERICA and PREVAL

In February this year IFAD’s regional programs PREVAL and FIDAMERICA hosted a "Training Workshop for Facilitators in Systematization of Innovative Experiences in Rural Development,” supported by the CIARA Foundation from Venezuela. This workshop was attended by over 30 professionals working in capacity building for evaluators and facilitators of social processes in Latin America and the Caribbean. The aim of the workshop was to equip participants with practical tools for systematizing experiences, based on the Methodological Guide developed by PREVAL and FIDAMERICA, that has been recently revised. The workshop also addressed related issues such as social learning, facilitation of multi-stakeholder social processes, and the use and communication of results, among others. The field work undertaken to systematize experiences was conducted in four rural development initiatives run by the CIARA Foundation in the Venezuelan States of Miranda, Lara, Merida and Zulia.  The outputs of these experiences include:

2.- National Meeting: “Visualizing Sustainable Change in the Reduction of Poverty”

The Technical Support Unit of the Secretariat to the Presidential Office, the Rioplus Project and the Natural Resources Program run by the German Technical Cooperation Agency GTZ Rio Plus and PREVAL - IFAD, hosted the National Meeting: “Visualizing Sustainable Change in the Reduction of Poverty.” This event was attended by over 50 professionals from institutions / organizations, programs and projects implementing poverty reduction and sustainable development actions in Honduras. The aim of the meeting was to disseminate the Results and Impact Based Management approach for decision making concerning national policy as well as the Systematization of Experiences in rural development. For further information on the results of the event, contact rioplus@web.de

3.- Sub-regional project “Alliance for Andean Change” - CIAT/CIP-CGIAR

The Andean Change Project, aimed at technological innovation, has PREVAL among its strategic members to provide support on the issue of impact evaluation. This project is an effort jointly supported by CIAT and CIP that seeks to devise a strategy for the project that matches the supply and demand of participatory methodologies at a regional level (Colombia, Ecuador, Peru and Bolivia), enables assessing the impact of using these methodologies, and facilitates the collection of evidence on the impact of using these methodologies on the formulation of pro-poor policies. For further information, go to preval4@desco.org.pe

4.- PREVAL Guide on Self-Evaluation of M&E capacity

This guide is written from a community perspective, in the understanding that rural communities, groups and organizations should have the ability to control and manage their own development processes, and that the other stakeholders involved (technical unit implementing IFAD supported projects and Government Bodies within which these are conducted) should support them in this process. 

The target audience of the guide comprises three key actors with a stake in IFAD supported projects - Community, Technical Unit implementing the projects, and Government Bodies within which the projects are included.  The guide is currently being discussed and has been submitted for consultation to experts both in the region and globally. A consultation is being conducted in English based on the Pelican listserve and a second one is being submitted to members of the PREVAL community of evaluators in Latin America and the Caribbean. The process is expected to be finalized in May 2007.

5.- New PREVAL Publication

PREVAL is on the verge of publishing “Baseline Studies: the foundations of results - based management,” to fill a void in literature on the subject.  It contains definitions and tools to provide guidance on how to conduct relevant research to ensure rigorous impact assessment. Enhanced with electronic links that elaborate on and clarify its contents, the publication is divided into two chapters. The first one addresses the issue of Conceptual Guidelines, whereas the second chapter deals with Methodological Guidelines and includes three phases: Design and Organization; Data Collection and Analysis; and Communication and Use of Results. For further information, go to preval@4

Publications in progress:

  • “Guide to the Use of Image-Based Evaluation”
  • “Building Capacity in Monitoring and Evaluation”

6.-  Public services provided by PREVAL

(a) Website: Available in Spanish and English, this resource focuses on Monitoring and Evaluation of rural development and features an electronic library, a section on Good Practice and a wide-ranging, updated agenda of courses and events taking place in the area. See www.preval.org

(b) Electronic Network:
The PREVAL electronic network provides an opportunity for reporting on, developing and disseminating information on issues relating to the M&E of rural development. It is targeted at social managers, government representatives, evaluators, and technical teams, and has a current membership of approximately 1,600 individuals. For further information, and to join the network, go to preval4@desco.org.pe

(c) Database of Technical Resources:
From the onset, PREVAL kept directories of professionals working in Monitoring and Evaluation in Latin America and the Caribbean with a view to matching the supply and demand for M&E services. We currently manage BANSES, a databank for individuals and organizations, who may register free of cost through the PREVAL website: www.preval.org
 

NOTES ON PROGRAMMES, COMMUNITIES AND NETWORKS

1.- Second ReLAC Conference, "Monitoring and Evaluation’s Contributions to Governance and Democracy," Bogota, Colombia, 17 – 21 July 2007

  • Objectives

i) Promote a regional dialogue attended by representatives from governments, civil society and aid agencies and aimed at suggesting improved ways of approaching monitoring and evaluation and maximizing M&E’s contribution to democracy and governance in Latin America.
ii) Identify strategies to enable both ReLAC and the national networks that are its members to be more effective and efficient in their efforts to build capacity and professionalize monitoring and evaluation.
iii) Expand and strengthen monitoring and evaluation networks in the region and establish links between them and networks from other regions and globally.

  • Contents / Themes
  • Evaluation in Latin America: current status, challenges and perspectives
    - New paradigms in development and their impacts on evaluation tendencies and approaches 
    - Evaluation, democracy and governance: relevance for the Latin American region
  • Evaluation and public policy
    - Why and what for evaluate public policy
    - Approaches to public policy evaluation
    - Actors involved in evaluating public policy and their roles 
    - Public policy evaluation and its impact on governance
    - Lessons learned: understanding a number of experiences in the region (case studies from Colombia, Chile, Peru, Costa Rica, Argentina, amongst others)
  • Evaluation and citizens participation
    - Evaluation and participation: approaches, challenges and justification
    - Evaluation and citizenship rights
    - Citizens involvement in evaluation of policy, programs and public expenditure
    - Citizens involvement in M&E processes at local level
    - Experiences and lessons learned
  • Contribution of M&E to the social control of public goods and resources, from a civil society perspective
    - Social auditing
    - Oversight Committees (“Veedurías ciudadanas”)
    - Community-based experiences
  • Evaluation and capacity building
    - Evaluation and capacity building: potential and restrictions of different approaches
    - Progress made in and challenges for capacity building in the region
    - The role of Evaluation Networks in Latin America: experiences
  • Professionalizing evaluation
    - M&E supply and demand: reducing the existing gap
    - ReLAC and how to professionalize evaluation in the region
    - Other experiences
  • M&E and current strategies and challenges for development cooperation
    - A change in paradigms: evaluation within the framework of the Paris Declaration
    - Harmonization and simplification and their implications for development management in the region
    - Challenges and lessons learned

For more information go to ReLAC’s website www.relacweb.org or send an email to conferenciarelac2007@yahoo.com  
(Source: information extracted from ReLAC’s listserve relac@gruposyahoo.com.ar, message sent by Ada Ocampo on 13 April 2007.)

2.-  ASOCAM’s 10th Latin American Workshop Seminar 2007: “Public Policy for the Promotion of Local Economic Development,” Central America, May 20 - 24

To provide an opportunity for sharing, reflecting upon and developing approaches to public policy for the promotion of local economic development (PLED), the Network on Sustainable Agriculture in Mountains (ASOCAM) is hosting a 10th Latin American Workshop Seminar. This event will focus on the discussion of eight relevant experiences at a regional level, including the discussion of strategies, implementation and evaluation of public policy. To read more about the workshop, go to http://www.asocam.org/images/Informacion.htm 

3.- “Regional Learning Program,” Impact Alliance. Lima, January 20 - 21

To increase the impact of sub-national governments on poverty reduction in Latin America, Impact Alliance (IA), in partnership with the UK government’s Department for International Development (DFID) and under the management of PACT (an AI partner), hosted a workshop that brought together knowledge networks and communities, and learning platforms. Read more in http://www.impactalliance.org/ev_es.php?ID=20953_201&ID2=DO_TOPIC

4.- Impact Alliance - “Regional Learning Program” (in Spanish, PAR)

PAR is a partnership developed by the Impact Alliance (IA) and DFID to increase the impact of sub-national governments on poverty reduction in Latin America. Its aim is to create learnings to direct and enhance both quality and sustainability of interventions. To share experiences and trigger discussion go to http://gestionconocimiento.typepad.com/my_weblog/.

5.-  COMPARTIR: “Your resource base for learnings”

AVINA is a not-for-profit organization that engages in partnerships with civil society and private sector leaders to promote sustainable development initiatives in Latin America. Together with its partners/leaders, it has designed “COMPARTIR: Your resource base for learnings,” a web-based library that provides an opportunity for sharing knowledge, finding material and posting your own documents. The database may be accessed through the AVINA website: www.avina.net.

6.-  Pelican Initiative

Pelican seeks to liaise between professionals of different development-related backgrounds to enable them to share experiences and trigger discussions to address a key question: “How can we learn more from what we do while at the same time having the biggest possible impact on the social change processes in which we engage?" The listserve runs debates and consultations – in English – and their platform provides different ways of sharing information. To join, go to
http://www.dgroups.org/groups/pelican/ or write to their facilitator, Niels Keijzer, at nk@ecdpm.org.

7.- ICT Development by ELDIS

This section features a special site with guidelines on how to build and maintain web-based learning communities. Go to
http://www.eldis.org/ds/docdisplay.cfm?doc=DOC23800&resource=f1ict&n=1

SPECIAL FEATURE ON "STAKEHOLDER MAPPING"

The feature article of this newsletter addresses the issue of “stakeholder mapping”. The first part of this section provides a list of links of interest leading to resources; and the second part contains a list of literature organized around: (i) approaches to and guides on stakeholder mapping; and (ii) case studies. The information selected is in Spanish and English.

1.- Links of interest

  • Research laboratory on strategic prospects and organization (LIPSOR)

LIPSOR, in partnership with 3IE (Institute of Computer Science and Innovation for Industries) and EPITA (School of Computer Science and Advanced Technologies), offers through this page free access to the strategic prospects programs, including the MACTOR method that is useful for analyzing the interplay between stakeholders and studying their points of agreement and difference with regard to a number of positions and associated objectives. Click here: http://www.3ie.fr/lipsor/lipsor_es/mactor_es.htm

  • MindTools - Essential Skills

Mind Tools' mission is "to help people around the world learn the practical skills needed to excel in their careers", so they teach and publish the practical, proven skills and techniques that, used together, show themselves in high personal effectiveness, good leadership and career success. In their web page offers toolkits about Stakeholder Analysis too. See web page: http://www.mindtools.com/pages/article/newPPM_07.htm

2.- Selection of Publications

  • Spanish

MANUAL PARA EL DESARROLLO DEL MAPEO DE ACTORES CLAVES – MAC
(“MANUAL FOR DEVELOPING KEY STAKEHOLDER MAPPINGS”)
Marvin Melgar Ceballos (Consultant on Territorial Regulation, GITEC-SERCITEC) (MA0016)
http://www.preval.org/documentos/ma0016.doc

MAPAS SOCIALES: MÉTODO Y EJEMPLOS PRÁCTICOS
(“SOCIAL MAPPING:  METHOD AND PRACTICAL EXAMPLES”)
Martín Gutierrez, Pedro  (MA0017)
http://www.preval.org/documentos/ma0017.rtf
 
MAPEO DE ACTORES SOCIALES
(“MAPPING OF SOCIAL ACTORS”)
Antonio POZO SOLIS. Lima, February 2007 (MA0018)
http://www.preval.org/documentos/ma0018.doc

LA CAJA DE HERRAMIENTAS DE LA PROSPECTIVA ESTRATÉGICA
(“STRATEGIC PROSPECTS TOOLBOX”)
Michel Godet, in collaboration with Régine Monti, Francis Meunier, Fabrice Roubelat. Prospektiker – European Institute for Prospects and Strategy – Fourth updated edition
April 2000 (MA0021) http://www.preval.org/documentos/ma0021.pdf
 
ANALISIS DEL JUEGO DE ACTORES ANTE LOS RETOS ESTRATÉGICOS
(“DISCUSSION OF THE INTERPLAY BETWEEN STAKEHOLDERS WHEN FACING STRATEGIC CHALLENGES”) Special Multi-Discipline Sustainable Development Project PEP (DS) (MA0023) http://www.preval.org/documentos/ma0023.pdf

ANALISIS DEL PODER DE LAS PARTES INTERESADAS
(“DISCUSSION OF THE POWER OF STAKEHOLDERS”)
James Mayers. International Institute for Environment and Development. 2005 (MA0002)
http://www.preval.org/documentos/ma0002.pdf

SALIENDO DEL ANONIMATO: EL MAPEO DE ACTORES SOCIALES COMO INSTRUMENTO PARA EL DISEÑO DE POLÍTICAS
(“ESCAPING ANONYMITY: STAKEHOLDER MAPPING AS AN INSTRUMENT FOR  POLICY MAKING”) Susana Rance and Jaime Telleria. La Paz, April 2003  (MA0005)
http://www.preval.org/documentos/ma0005.pdf

MAPEO DE ACTORES SOCIALES: UN ENFOQUE DE REDES SOCIALES EN EL MARCO DEL DESARROLLO LOCAL
(“SOCIAL STAKEHOLDER MAPPING: AN APPROACH TO SOCIAL NETWORKING WITHIN THE FRAMEWORK OF LOCAL DEVELOPMENT”)

Emiliano Guedes. Universidad de la Republica (MA0006)
http://www.preval.org/documentos/ma0006.doc

ANALISIS DEL JUEGO DE ACTORES – METODO MACTOR
(“DISCUSSING THE INTERPLAY BETWEEN STAKEHOLDERS – THE MACTOR METHOD”) Deusto University, San Sebastian (MA0007)
http://www.preval.org/documentos/ma0007.doc

LA CONSTRUCCIÓN SOCIAL DEL FUTURO DE LA SALUD Y SEGURIDAD SOCIAL EN GUATEMALA: MAPEO DE ACTORES POLÍTICOS EN SALUD
(“THE SOCIAL CONSTRUCTION OF THE FUTURE OF HEALTHCARE AND SOCIAL SECURITY IN GUATEMALA: POLITICAL STAKEHOLDER MAPPING IN THE HEALTH SECTOR”) Methodological framework (MA0011)
http://www.preval.org/documentos/ma0011.pdf

ANÁLISIS DE LOS INVOLUCRADOS: LAS PERIPECIAS DEL NIÑO
(“STAKEHOLDER ANALYSIS: THE ADVENTURES OF ‘EL NIÑO’”)
Leian Gonzalez and Luis de Sebastian. Working Document Series I-26UE. Working documents of joint INDES – European Union project, Washington, D.C., 2002 (MA0012) http://www.preval.org/documentos/ma0012.pdf

ANÁLISIS DE LOS INVOLUCRADOS
(“STAKEHOLDER ANALYSIS”)

Luis de Sebastian. Working documents of joint INDES – European Union project, Washington, D.C., 1999 (MA0013) http://www.preval.org/documentos/ma0013.pdf

  • English

IMPACT ASSESSMENT AND STAKEHOLDER ANALYSIS
T. Gavin & C. Pinder, Social Development Department - DFID (MA0001)
http://www.preval.org/documentos/ma0001.pdf

POLICY TOOLKIT FOR STRENGTHENING HEALTH SECTOR REFORM - PART II STAKEHOLDER ANALYSIS GUIDELINES
Kammi Schmeer, Developed by PHR – LACHSR, Series # 47. September 2000 (MA0003)
http://www.preval.org/documentos/ma0003.pdf

GUIDANCE NOTE ON HOW TO DO STAKEHOLDER ANALYSIS OF AID PROJECTS AND PROGRAMMES
Overseas Development Administration - Social Development Department, July 1995 (MA0004)
http://www.preval.org/documentos/ma0004.doc

REPORTING FOOD SECURITY INFORMATION: STAKEHOLDER ANALYSIS
European Union and EC-FAO Food Security Information for Action Programme. 2006
(MA0008)
http://www.preval.org/documentos/ma0008.pdf

MAPPING THE MARKET: A FRAMEWORK FOR RURAL ENTERPRISE DEVELOPMENT POLICY AND PRACTICE
Mike Albu and Alison Grifith, 2005 (MA0009)
http://www.preval.org/documentos/ma0009.pdf

MAPPING POLITICAL CONTEXT: A TOOLKIT FOR CIVIL SOCIETY ORGANISATIONS
Robert Nash, Alan Hudson and Cecilia Luttrell. Overseas Development Institute – ODI. July 2006 (MA0010)
http://www.preval.org/documentos/ma0010.pdf

PARTICIPATORY MAPPING AND GEOGRAPHIC INFORMATION SYSTEMS: WHOSE MAP? WHO IS EMPOWERED AND WHO DISEMPOWERED? WHO GAINS AND WHO LOSES?
R. Chambers. Electronic Journal on Information Systems in Developing Countries (EJISDC), 2006 (MA0014)
http://www.preval.org/documentos/ma0014.pdf

MAPPING DIALOGUE: A RESEARCH PROJECT PROFILING DIALOGUE TOOLS AND PROCESSES FOR SOCIAL CHANGE
Pioneers of Change Associates, commissioned by: The German Technical Co-Operation (GTZ), Johannesburg, South Africa. April 2006 (MA0015)
http://www.preval.org/documentos/ma0015.pdf

STAKEHOLDER ANALYSIS
Bob Dick (1997) (MA0019)
http://www.preval.org/documentos/ma0019.doc